The Cashflow dashboard is built so you can get quick answers first, then dig in when you need to.
Step 1: Check the big picture
- Look at the alert banner. If it asks you to continue setup or review uncategorised transactions, start there.
- Check your Monthly snapshot tiles for money in, money out and your net position.
- Scan Net trend and Cashflow over time for big changes from month to month.
- Open Spending breakdown to see your top categories and merchants for the month.
Step 2: Tidy up your transactions
In Recent activity:
- Select the Uncategorised chip to see what still needs a category.
- Use Search and Filter to find specific transactions.
- Select a transaction to open its details, then:
- choose the right category
- exclude it if it shouldn’t count (for example, a one-off refund)
- add a note for future you
- Match as transfer when money moves between your own accounts
- Split it if one payment covers more than one category
Step 3: Automate with rules
From a transaction’s details, choose Create a rule from this transaction, or open the Category rules tab. Rules use the Who / What / Why flow:
- Who: the merchant or description you want to match.
- What: start typing a category name and choose from the suggestions.
- Why (optional): add a second keyword when one merchant can fall into different categories.
You can also limit a rule to money in or money out.
Step 4: Plan ahead
- Use the Budgets tab to set monthly targets.
- Use the Recurring tab to spot subscriptions and regular bills.
Exporting your data
In Recent activity, choose Export to download your filtered transactions as a CSV or Excel file.
Managing accounts
To see your connected accounts or attribute one to a trust, company or SMSF, go to Settings → Connections and find Cashflow data.
Practical routine
- Weekly: sync, clear the alert banner and check your top spending.
- Monthly: review budgets and adjust category rules.
- As needed: check the Recurring tab to catch subscription creep.